How can I work from home with Allplan without a direct LAN connection to a common file storage folder?
1. Working from home with direct access to the central data
If you want to work together on projects, you can use Allplan Share, Allplan’s cloud solution, to work with Allplan without a LAN connection to the central file storage folder. This is only possible if Allplan is installed as a standalone version on a computer without access to a central file storage folder; otherwise, Allplan does not start. If the computer is part of a workgroup installation, the computer must be checked out and used outside the LAN (like a standalone workstation). Data access is via cloud services.
This is only possible if you use Allplan Share for cloud storage.
Working with Allplan Share is just as simple as working at a standalone workstation. You and several other users can access and edit a project at the same time.
To get more information on Allplan Share, use the following link or contact your sales partner:
You can also find further information on Allplan Connect; use the following link:
VPN is not useful for common project storage.
Allplan exchanges many files with the data server. VPN uses advanced encryption, which considerably slows down data transfer.
A connection via VPN is not approved for Allplan because data might get damaged even if the connection is interrupted only briefly. In addition, working over the internet is extremely slow if the internet connection is not fast enough (at least 100 Mbit).
Allplan does not support a VPN connection with IPv6; Allplan detects only IPv4.
Make sure that the VPN connection does not switch to sleep mode.
Please note that we cannot provide support for this constellation.
2. Working from home without access to the central file storage (working locally):
2.1 Allplan with workgroup manager:
If workgroup manager is included in your license, you can check out a computer or laptop with projects from the workgroup environment. You can then work from home without access to the server. The projects on the computer or laptop that is checked out are locked for the CAD users on the network. These users see the comment you entered when you checked out the computer.
You can find instructions at
When you use a license server, you can get the license via a VPN connection or borrow the license beforehand:
2.2 Allplan without workgroup manager:
Using the office computer
If you have neither workgroup manager nor network access, you must uninstall Allplan and install it again by specifying the local paths. To work with a project, you must back it up and then import it to the local installation.
Using a new (private) computer
If you want to use a new computer to work from home, you must return the license at the office computer and then use this license to install Allplan on the new computer.
We recommend that you do not mix data from the office computer and the private computer. Merging data later involves considerable time and effort.
Use the following link to find out how to transfer projects:
This document provides additional information on installing Allplan 2021.
We strongly recommend that you perform a complete data backup and archive this data before you upgrade to Allplan 2021!
Detailed installation instructions can be found in the following places:
- If you have downloaded and unpacked Allplan 2021, you will find the file install.chm in the folder C:\Users\Public\Documents\Allplan 2021\HelpFiles\English
Please read these before installing Allplan 2021.
System requirements Allplan 2021
Licenses when upgrading to Allplan 2021
Extract from the installation instructions (see above)
If you want to switch from Allplan 2018/2019/2020 to Allplan 2021, you have three basic installation options.
1. New installation
Allplan 2021 is installed in a new folder. Any existing installations of Allplan (2020 or older) are not affected. No data and settings are transferred to the new installation.
The following options are available for transferring data later:
Uninstall Allplan 2021 and then upgrade Allplan 2018/2019/2020.
Integrating the data by hand (administrator knowledge required).
2. New installation with data copy from version
Allplan 2021 is installed in a new folder. Any existing installations of Allplan (2020 or older) are not affected. The office standard (\std), projects (\prj) and user data (\usr) can be automatically copied from an existing version 2018/2019/2020 to the new installation folder.
In this way, you can create a duplicate dataset if necessary: all projects, standards and resources can be used in both Allplan 2021 and 2018/2019/2020. This allows you to test the transition to the new version in real life, while the existing Allplan installation remains fully functional.
Note, however, that this method of working should avoid parallel processing of data in both installations, as the subsequent merging is time-consuming.
2a. Continuation of new installation with data copy from version
This option is available if a new installation with data copy has already been performed on another computer accessing the same data server and therefore the data has already been transferred.
3. Upgrade with data transfer from version 2018/2019/2020
Allplan 2021 is installed in an existing folder. The existing installation of Allplan 2018/2019/2020 is converted to Allplan 2021 and all important settings are transferred (see also Limitations for Data Transfer). Allplan 2018/2019/2020 is then no longer available.
Any existing installations older than Allplan 2018 are not affected.
For network installations (shared 'central file storage folder'), only one main release version can be used - all workstations must be brought to Allplan 2021. Before starting the installation, make sure that all workstations have upgrade authorization. A mixed installation of different main versions is not technically approved. Complications that may arise are not covered by the maintenance contracts.
During the upgrade, no workstation may be running any version 2020, 2019 or 2018.
In case of an installation with Workgroupmanager all workstations must be checked in during the upgrade.
Data from older Allplan versions must be converted to version 2021. This happens automatically for projects opened in Allplan 2021. For instructions on how to convert all projects at once, click here:
I just installed an upgrade. How can I convert all the projects at once?
Back up all the projects beforehand!
Do the following:
- Exit Allplan on all workstations.
- Only when working with Workgroup Manager:
Log in as the Allplan administrator (sysadm).
- Start the Services application.
- Only when working with Workgroup Manager:
Make sure all the computers where projects are located are up and running.
To check this, select:
Services application -> Workgroup Manager -> Information -> Display Project List(the second column displays the computer where the project is located).
- Go to the computer where you want to convert the data and set the drawing file size to the maximum value:
Services application->Service ->Hotline Tools->docsize ->512 (or 1024, if available) ->OK
After data conversion, you can set the drawing file size back to the initial value.
- Start converting the data (use the computer where you have changed the drawing file size):
Services application ->Service ->Hotline Tools -> datwaprjs: convert data of all projects
If you reply "Yes" at the following two prompts, the program will convert the data of all projects.
The time it takes to convert the data depends on various factors:
- Number of projects
- Size of each project
- Performance of the computer converting the data
- Network performance
It is possible to start data conversion from several workstations at the same time.
How can I import data from an earlier version?
You can import data from the last three Allplan versions.
Consequently, the following import operations are possible:
Target version <- import possible from version
2017 <- 2014
2016 <- 2013
2015 <- 2012
2014 <- 2011
2013 <- 2009
2012 <- 2008
2011 <- 2006
2009 <- 2005
2008 <- 2004
2006 <- 2003
2005 <- 17
2004 <- 16
We cannot guarantee that data created in older versions can be imported and edited. The conversion of older data may be incomplete, which may affect intelligent components in particular.
1. Archived data from an earlier version (not older than three previous versions):
There are two ways to convert the data to the current version:
- Import the project backups created and archived using the
Services application -> Data Backup -> Import -> Projects.
After importing the projects, convert them by opening each project once.
- Import the backups archived using the
Services application -> File -> Restore documents of any version to '...\Extern'.
The data are written to the external path.
You can now process the converted data in ProjectPilot.
2. Archived data from an older Allplan version (older than three previous versions):
- See whether you can use the approach described in step 1 to import the old projects.
- If available, it is a good idea to install an old Allplan version. Import the backups created and archived into this old version and convert the projects using the Services application. If you have imported a complete project backup, convert the data by opening each project once. When finished, repeat this process with a newer version (up to three versions later) until the data are up-to-date.
- If an old Allplan version is not available, you can also have the data converted by Allplan. Please note that this service is not free of charge. Please contact Technical Support -> firstname.lastname@example.org.
- You can convert the data of all projects at once. Read the following FAQ in Allplan Connect: https://connect.allplan.com/en/faqid/20090408124904.html
- If enough hard disk space is available, you are advised to keep and maintain the projects so that Allplan automatically converts them to the current version whenever you upgrade.
- If there are project-specific smart symbol catalogs, you should open the smart symbol catalog once to convert the data.
How can I check out a computer and continue to work as a normal CAD user with my usual settings and permissions?
Install the "Microsoft Loopback Adapter" driver.
This driver is necessary so that network services are running on the computer all the time.
Go to Allplan Connect for a detailed description: https://connect.allplan.com/en/faqid/000162ae.html
Sign in as the Allplan administrator to the computer.
Step 1: add the computer to workgroup manager
You must add the computer to the workgroup so that you can store data (data server) on this computer. Do the following:
Create data folders:
Create a folder - for example, “Nemdata” - on the computer and share it (full control).
Create the “Allplan” subfolder in this folder. Create two subfolders - “usr” and “prj” - in the Allplan folder.
In this example: “...\Nemdata\Allplan\prj” and “...\Nemdata\Allplan\usr”
To share a folder for the Allplan file storage
- Start File Explorer on the computer that you want to use for file storage and switch to the folder that you want to share (in this example, the “Nemdata” folder).
- Right-click the folder that you want to share and select Give access to -> Specific peopleon the shortcut menu.
- Select Everyoneand click Share.
- Start the Services application as the workgroup administrator.
- Click and select Manage computers and projects.
- Click the Add any computer to Allplan workgroupicon and select the computer that you want to add.
- Select the “Allplan” subfolder under the share and click “OK” to confirm. This computer is now listed under workgroup server.
Note:If you have problems adding the computer to workgroup manager, read the following instructions:
Step 2: define project owner
A user can only move a project if the user is the owner of this project.
The ownership of a project can only be changed by an Allplan administrator (or the owner of the project).
Allplan -> File -> ProjectPilot ->
Go to the “Projects” node, right-click the required project and click Propertieson the shortcut menu.
Define the owner.
Step 3: move projects
Sign in as the user who wants to check out the computer.
Select the Services application -> Workgroup Manager -> Manage computers and projects.
Click the main server and select the project that you want to move.
Drag the projects one after the other to the computer to be checked out.
Important note: You can take projects with you in several ways.
1. You move the project to the computer.
Move project: Drag the project to the destination computer, or open the shortcut menu of the project and click “Cut”. After this, open the shortcut menu of the destination computer and click “Paste”.
After you have checked in the computer, move the project back to the server so that it is available to all and included in backups again.
2. You copy projects. Click a project, select and hold the Ctrl key and drag the project to the destination computer. Or: Open the shortcut menu of the project and click “Copy”. After this, open the shortcut menu of the destination computer and click “Paste”.
You can continue in two ways: Lock the original project on the server to protect it from changes. Consequently, nobody in the office can work on this project, but it is still on the server. When you check in the computer again, you unlock the project on the server, delete the project and copy your copy back to the server if you have changed the project.
Alternatively, both projects remain active. Consequently, both the project copied and the original on the server can be worked on. In this case, however, you must adjust the data manually when you are back in the office by copying the changed drawing files of the projects by using ProjectPilot.
Step 4: check out the computer
Select the Services application -> Workgroup Manager -> Manage computers and projects.
Click your computer and then click Check outin the lower-right area.
Confirm the message that tells you that there are still user folders on the computer to be checked out.
Enter a comment and click OK. Users in the office see this comment when they try to access a project that is on the computer that is checked out.
Specify the parts of the office standard you want to copy to the computer and click OK to confirm.
The first time you check out the computer, you must copy the office standard once so that the entire STD folder is on this computer. This is no longer necessary when you check out the computer afterward because the contents of the STD folder do not change very often.
You can now remove the computer from the network and work on your projects when you are out of the office. To make sure that the projects are not changed in the office in the meantime, the projects that are on the computer checked out are locked for the CAD users on the network. These users see the comment you entered when you checked out the computer.
- You can only check out a computer to which you are signed in. You cannot check out another computer over the network.
- Projects on this computer must be neither locked nor in use.
- For installations with license server: You must also borrow a license from the license server for the computer you want to check out.
Description of the Nemetschek Softlock license server:
Description of WiBu license server:
Allplan 2016: https://connect.allplan.com/en/faqid/20150618134322.html
Allplan 2017 and later: https://connect.allplan.com/en/faqid/20160523165423.html
You want to transfer a project with all its settings to a partner office for further editing.
The following description works only if both partners use the same version of Allplan (Allplan 2018-1 or later).
1. Backing up the project:
Before you back up the project, make sure that “office” or “project” is selected for the path settings of the project.
To do this, open ProjectPilot and select the project: right mouse button -> Properties-> Settings. Here, you can select the path settings.
For exchanging projects with partner offices, we recommend that you switch all project settings to “project”.
This ensures that all pen definitions and line definitions, user-defined fonts, patterns and hatching styles, bar and mesh cross-section catalogs, and layer definitions will be copied to the project and backed up together with the project.
After the backup, switch the path settings back to “office”. But do not change the paths that already had the “project” setting.
Start Allplan and select the “File” menu -> “New Project, Open Project...”.
Right-click the project that you want to back up and select "Create project backup".
(Allplan 2018: Select “Compress and export project”: )
Select the folder where you want to save the project.
2. Importing the project:
To add a compressed project to the "New Project, Open Project" dialog box
Start Allplan and select the “File” menu -> “New Project, Open Project...”.
- Drag a compressed project (*.zip) from the desktop or from File Explorer into the "New Project, Open Project" dialog box.
- Specify the folder and enter a name for the project; then, click OK.
- Allplan unzips the project, adding it to the project list.
Does Allplan create backup files (*.bak)?
How can I use these files?
Allplan creates backup files when you do the following:
- Copy, Move Elements between Documents …
Allplan creates a backup file of the destination drawing file or layout.
- Deleting drawing files and layoutsin the "Open on a project-specific basis" dialog box
If you have selected "Create backup copies of drawing files", Allplan creates a backup file of the drawing file or layout.
- Importing data to drawing files
If you have selected "Create backup copies of drawing files", Allplan creates a backup file of the drawing file.
Note on points 2 and 3:
To select the "Create backup copies of drawing files" option, click
Tools -> Options -> Desktop environment -> Save/load area (until V2009 Global Options -> Miscellaneous -> Autosave, Backup)->Create backup copies of drawing files.
If need be, you can restore the original drawing file or layout.
Make a note of the drawing file number or layout number and determine the corresponding project folder as follows:
Services application -> Service -> Hotline Tools -> wopro
Open this folder in Windows Explorer.
Rename the corresponding drawing file "tb000001.ndw" "tb000001.ndw.old" or the corresponding layout "pb000001.000" "pb000001.000.old.", for example.
Delete the bak extension from the corresponding bak file.
You have inadvertently copied the wrong elements to drawing file 4711.
1st step: exit the project in Allplan.
2nd step: delete file tb004711.ndw or rename it tb004711.ndw.old.
3rd step: find file tb004711.ndw.bak and rename it tb004711.ndw.
You have inadvertently copied the wrong elements to layout 815.
1st step: exit the project in Allplan.
2nd step: delete file pb000815.000 or rename it pb000815.000.old.
3rd step: find file pb000815.000.bak and rename it pb000815.000.
These backup files can considerably increase the volume of data to be backed up. So it is a good idea to delete the .bak files you no longer require before you start backing up data. To delete the .bak files, you can select the Services application and click Utilities -> Delete temporary files.
You can also find this information in the help for Allplan. Please refer to the topic "Using bak files".
How can I restore a lost building structure or layout structure?
To restore a lost or corrupt building structure or layout structure, you can do the following:
- Close Allplan.
- Open Windows Explorer, go to the central file storage folder of Allplan and open the "Prj"folder. Open the corresponding project folder and the "BIM" subfolder.
If the "Same folder name as project name" option is not selected for the project, a number is used for the folder name in the "Prj"folder. In this case, open the Services applicationand select the woprohotline tool (Services application -> Service -> Hotline Tools -> wopro). Select the corresponding project by double-clicking its name. An information dialog box shows the folder and file name of the project.
- You can find an XML file for each structure in the BIM subfolder.
Objects derived from building structure:
Allplan_BIM_LevMo_"name of model".xml
- To restore the building structure from a backup, rename the existing file "Allplan_BIM_BuildingStructure.xml" "Allplan_BIM_BuildingStructure.xml.old", for example.
- Switch to the "Backup"folder, which you can also find in the"BIM"folder.
- Select the most recent file that had been created beforethe building structure was deleted, for example, "Allplan_BIM_BuildingStructure.xml.27.5.2008--10-32-21.bak". The characters in bold indicate the date and time of the backup. Copy this file to the "BIM"folder.
- Rename this file by deleting the characters after ".xml". Now the file name is "Allplan_BIM_BuildingStructure.xml".
- Restart Allplan. The last version of the building structure is displayed in the "Open on a project-specific basis"dialog box again.
Using Allplan 2009-2 and later, you can restore the layout structure from a *.bak file straight from the "Open on a project-specific basis: layouts"dialog box.
- Right-click the topmost structural level in the layout structure (project name) and select Load layout structure favoriteon the shortcut menu.
- Open the last version of the Allplan_BIM_LayoutStructure.xml file in the backup folder mentioned above.
If the *.bak files are not displayed, please follow the steps described above.
You have installed Allplan on several local workstations. Now you want to change the installation so that you can access a common network drive.
Before you switch to a network installation, it is essential that you back up all the data of all the workstations.
We strongly recommend that you take advantage of the expertise of Nemetschek’s technical support staff. We are happy to help you!
The following description shows how to change several workstations where Allplan is installed locally and the project data is also stored locally on each computer to workstations with a common network drive without Workgroup Manager.
1st - getting ready
Choose one of the workstations where you will install all the projects and the office standard (hereinafter referred to as the main workstation).
First, move all the projects to the main workstation.
1.a: copying resources into projects
To make sure that the projects in your office have a uniform appearance, change the path settings for the projects' resources to 'Project'.
Make the following setting for each project:
Allplan -> File menu -> ProjectPilot - Admin -> select the individual projects one after the other -> right mouse button -> Properties -> Settings tab
Set the path settings for 'Pen and line definitions', 'Fonts', 'Patterns, hatching styles, area styles', 'Bar and mesh cross-section catalogs', 'Layer structures, line styles, drawing types' and 'Attributes proposed' from 'Office' to 'Project', if necessary.
The corresponding elements are copied from the office standard directly to the project. This ensures that the project settings stay the same even when you copy the project to the new server with the new office standard.
1.b: same folder name as project name
Open the 'General' tab and select the 'Same folder name as project name' setting if you want to proceed as described in 2b.
1.c: pen color ("Color stands for pen")
The pen color for the "Color stands for pen" setting is a user-specific setting that is not saved in the project but in the user folder (...\Usr).
2.a: backing up projects of the individual workstations and importing them to the main workstation (recommended method):
Back up the individual projects. To do this, open the Services application and select Data Backup -> Create -> Entire folders -> Projects.
You can back up several projects in a single operation.
Before you start, specify the backup folder on the network or on the local hard disk: Services application -> Configuration -> Backup path ->Browse for Folder.
The next step is to import the saved projects to the main workstation.To do this, open theServices application -> Data Backup -> Import -> Projects Before you import the individual projects, you can create new Allplan projects at the main computer. As an alternative, you can also create a new project during the import.
2.b: backing up projects of the individual workstations and importing them to the main workstation (special approach):
This approach should only be used with good reason for exceptional cases as it requires in-depth knowledge of Windows.
With this method, Windows Explorer is used to import the projects to the main workstation.
If some project names exist twice, you need to rename these projects before you back them up.
You can then rename the existing 'project.dat' file in the Prj folder of the main workstation.
Next, select the Services application -> Service -> Hotline Tools -> reorg -> Restore project management file.
The system creates a new project administration file (project.dat), which should list all projects with names.
Now the main workstation contains the latest version of all the projects of the office.
3rd - merging project defaults
Open ProjectPilot at the individual workstations and copy the elements you want to transfer (symbols, smart symbols, lists, schedules, and so on) to the external path. Of course, you can set the external path to a common network folder that can be accessed by all workstations.
Next, open ProjectPilot at the main workstation and copy the contents of the external path to the office standard.
4th - data backup
- Back up the projects, office standard and user settings at the main workstation:
You can also copy the ..\prj (projects), ..\std (office standard) and ..\usr (user folder) paths to a backup folder (Nemsic, for example) on the hard disk.
- In addition, you need to back up the ..\usr\local folder at every stand-alone computer.
- Export the user interface setting of each user to a file: Allplan -> Tools - > Customize .... -> Export...
5th - uninstalling
Remove Allplan from all workstations.
6th - reinstalling
Before you install the same version again, create and share a folder (Nemdata, for example) on the future data server. Create a subfolder - Allplan - in this folder.
The next step is to reinstall the same version on all the workstations.
Specify the following installation paths:
local (C:\Programs\Nemetschek\Allplan, for example)
Central file storage folder:
Browse -> Network...
Find the sharedNemdata folder and select the Allplan folder.
After this, start installing.
7th - testing the start and restoring the backup
After the installation (check whether Allplan starts), copy the ..\prj and ..\std folders you backed up from the main workstation to the new ...\Nemdata\Allplan server folder.
Next, use Windows Explorer to copy the contents of the former user folder (…\usr\local) of the stand-alone workstation to the new user folder of the computer you just installed.
8th - updating the project administration file
Go to the project.datfile in the ...\Nemdata\Allplan\Prjfolder and rename itproject.alt.After this, do the following:
Services application -> Service -> Hotline Tools -> reorg -> Restore project management file.
9th - summary
Now all the workstations access a common network drive with the same project pool and office standard.
With this type of installation, only one user can access a project at any one time. If several users are to work on a project at the same time, you need to install Workgroup Manager.
The original FAQ contains pictures. Use the PDF link to get the complete presentation.
What does this error message mean and how can I fix it? How can I change the
path and switch from server to local?
For the use of Allplan Share, a defined path for the "LocaldataPath" is used
for the temporary storage of the project data to be edited. In Allplan 2021, a
default setting was made so that the LocaldataPath should always be in the
Windows user folder. However, for customers who place their users on the
server, this causes the problem that 80 characters are exceeded.
Since hotfix 2021-0-3 there is a possibility to change this path to local by
creating a registry entry.
The procedure described below is done at your own risk.
Questions about this should be clarified before the practical implementation.
Always make a copy of a file before making any changes to it.
Before changing registry entries, create a backup of the registry key to be
modified by exporting the key in the registry editor under File->export.
We recommend that you have this work done by an experienced technician.
After you have installed at least version 2021-0-3 of Allplan, proceed as
Be sure to exit Allplan before making the change to prevent data loss and
On a local C: or D: drive of the computer used for Allplan, create a new folder
with the name "Local data" and the subfolder "Allplan" (e.g. C:\Local
In Windows, as an administrator, start the Windows Registry Editor (Start->
Run-> Regedit) .
In the registry, in the left column, open the key:
In the right window, right-click and select New -> String Value. Create a
string value with the names LocalDataDrive and a string value with the name
Now activate the edit mode for the "LocalDataDrive" key in the right column of
the registry editor by double-clicking the left mouse button and enter here
only the drive you have chosen for the local file storage (e.g. C: ) and
confirm the change with "OK". Thus the change is taken over in the registration
Then activate the edit mode for the "LocalDataPath" key in the right column of
the registry editor by double-clicking the left mouse button and enter the
additional path defined for the local file storage (e.g. \LocalDataPath ) and
confirm the change with "OK". The change will be applied to the registry
editor. The result should look as follows:
Close the registration editor. Allplan now uses the newly defined path for the
Allplan Share cache.
Restart the Allmenu and you will see the local path displayed there.